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Pharmaceuticals & biotechnology

Biobank Specimen Access & Custody Management

Maintains biobank specimen inventories, consent restrictions and custody records.

Request a tailored demonstrationExplore the interface

14 workspace menus · 5 role profiles · Connected records

Designed for programme coordinators and the responsible business owners

Biobank Specimen Access & Custody Management workspace interface preview; illustrative records and figures.
Biobank Specimen Access & Custody Management — operational workspaceInterface preview · Illustrative dataView full interface →

Explore the system interface.

Operational workspace and record review. Select a screen to inspect it in full.

Biobank Specimen Access & Custody Management workspace interface preview; illustrative records and figures.
Biobank Specimen Access & Custody Management — operational workspaceInterface preview · Illustrative dataView full interface →
Biobank Specimen Access & Custody Management record interface preview; illustrative records and figures.
Biobank Specimen Access & Custody Management — record and workflow reviewInterface preview · Illustrative dataView full interface →

Operational dashboards and work queues.

Operational views

Review work, evidence, exceptions and authorised decisions within a defined operating scope.

Site / programmePeriodAssigned teamReview state

Dashboard measures

  • Active traceability records
    Count of all records in the selected workspace.
  • Review queue
    Records at the third stage of the business workflow.
  • Needs attention
    Records with an assigned review requirement.
  • Final-stage records
    Records in the fourth business workflow stage.

Business workflow and operating scope

Maintains biobank specimen inventories, consent restrictions and custody records. Coordinates researcher access requests and purpose reviews, records authorised preparation or transfer, and tracks remaining holdings, usage conditions and outstanding obligations across approved research activities.

Operational visibility

  • Workload and progress by site / programme
  • Outstanding reviews and assigned actions
  • Evidence completeness and exception history
  • Accepted outcomes and follow-up obligations

Operations

Operational overview

Review the work position and priority actions.

Biobank specimen inventories

Coordinate biobank specimen inventories with assigned responsibilities, linked records and review history.

Consent restrictions

Coordinate consent restrictions with assigned responsibilities, linked records and review history.

Custody records

Coordinate custody records with assigned responsibilities, linked records and review history.

Researcher access requests

Coordinate researcher access requests with assigned responsibilities, linked records and review history.

Purpose reviews

Coordinate purpose reviews with assigned responsibilities, linked records and review history.

Preparation or transfer

Coordinate preparation or transfer with assigned responsibilities, linked records and review history.

Remaining holdings

Coordinate remaining holdings with assigned responsibilities, linked records and review history.

Usage conditions

Coordinate usage conditions with assigned responsibilities, linked records and review history.

Outstanding obligations

Coordinate outstanding obligations with assigned responsibilities, linked records and review history.

Insights

Reports and saved views

Review the reporting scope and export agreed operational views.

Governance

Approvals and exceptions

Review delegated decisions, exceptions and recorded conditions.

Audit history

Trace accepted changes, decisions and accountable actions.

Access and configuration

Manage the agreed role permissions and configurable operating rules.

The end-to-end business journey.

From intake to authorised completion, with evidence at each decision.

01

Register the controlled item

Establish the scope of biobank specimen inventories, capture the required records and assign the accountable team.

02

Link custody and supporting evidence

Coordinate consent restrictions and custody records with linked evidence and visible outstanding actions.

03

Review release conditions

Review the relevant conditions and exceptions. Record the authorised outcome and its supporting evidence.

04

Trace movement and disposition

Confirm the resulting records and handovers. Track remaining obligations, later changes and follow-up actions.

Governance and control

  • Role permissions reflect the agreed responsibilities and restricted record access.
  • Required information and evidence are checked before the relevant decision or handover.
  • Exceptions have a named owner, recorded reason and an authorised resolution.
  • Approved changes retain their previous values, accountable decisions and linked evidence.
  • Integration mappings, business rules and acceptance criteria are reviewed with the customer.

Accountable roles

Programme coordinator
Quality specialist
Evidence reviewer
Authorised release reviewer
Platform administrator

Permissions are configured and tested for the agreed responsibilities.

Data, interfaces and operating requirements.

Core records

Traceability recordBiobank specimen inventoriesConsent restrictionsCustody recordsResearcher access requestsPurpose reviewsDecisionSupporting evidenceActivity history

Systems and interfaces

  • Quality and controlled document records
  • Laboratory, trial or product information interfaces
  • Identity and role-based access services
  • Approved document and communication services

Interface scope, data mapping and testing are agreed for each engagement.

Implementation requirements
Confirm the operating boundaries for biobank specimen inventories, responsible roles, review authority, record retention, interface mappings and acceptance scenarios.

Mobile and tablet access

Authorised users can review biobank specimen inventories, supporting records and assigned actions through mobile and tablet access. The relevant tasks and permissions are agreed for the deployment.

Access approved workflows through the Dalfin mobile app. Device tasks and permissions are confirmed for the deployment.

Apple App Store ↗Google Play ↗

AI extensions

Core workflows and approval rules are defined with your business owners. Operational AI can be assessed separately against a specific business outcome and review requirements.

AI extensions are scoped around the required data, business outcome and review controls.

Engineered with Genesis.

Structured application engineering

Connect requirements, roles, records, workflows and interfaces through the agreed Genesis engineering process.

Controlled changes

Review dependency impact and validation requirements. Context Memory supports governed changes and accepted application revisions.

Deployment and support

Agree customer cloud or on-premises requirements, device access, implementation acceptance and ongoing engineering support.

An example operating scenario

See the process, its exception and the evidence.

Start with biobank specimen inventories and follow the record through the ‘Link custody and supporting evidence’ stage. Introduce a missing item or operating exception, record the authorised resolution and inspect the final handover, evidence and history.

What to review

  • A saved end-to-end transaction
  • An exception and its authorised resolution
  • Different operator, approver and reviewer permissions
  • Final records, history and the relevant report
Discuss this solution

Questions before implementation.

What can we review in a tailored demonstration?

Review a representative traceability record, its workflow stages, accountable roles, an exception and the resulting operational report. Bring the business process and existing system requirements that matter to your organisation.

How is the solution adapted to our organisation?

The operating scope covers your records, role permissions, review authority, business rules and integration boundaries. These requirements are agreed with the responsible business owners.

How does the solution connect with existing systems?

Connection design defines interfaces, data ownership, mapping, authentication and exception handling. The agreed implementation includes validation against the selected systems and workflows.

How are subsequent changes controlled?

The agreed engineering approach covers review of change impact, bounded implementation, validation and accepted revisions. Discuss the relevant Genesis Context Memory and support requirements during solution scoping.