Operational views
Review work, evidence, exceptions and authorised decisions within a defined operating scope.
Construction & infrastructure / APPLICATION BLUEPRINT
Trade Contracting Client Free-Issue Material Custody
Tracks materials supplied by builders and property owners, records receipt condition and assigns permitted custody or use.
14 workspace menus · 14 business workflows · 5 role profiles
Application blueprint only. This is a proposed design, not a deployed or production-tested system. Screens and sample figures are illustrative; workflows, business rules, approvals, permissions and integrations require confirmation before build.
Designed for project coordinators and the responsible business owners
Explore an illustrative interface.
Illustrative workspace and record review. Select a concept screen to inspect it in full.
Operational dashboards and work queues.
Dashboard measures
- Active traceability records
Count of all records in the selected workspace. - Review queue
Records at the third stage of the business workflow. - Needs attention
Records with an assigned review requirement. - Final-stage records
Records in the fourth business workflow stage.
Business workflow and operating scope
Tracks materials supplied by builders and property owners, records receipt condition and assigns permitted custody or use. Reconciles consumption, losses and returns, routes disputed balances and preserves the evidence linking each material allocation to the accepted work package.
The end-to-end business journey.
From intake to authorised completion, with evidence at each decision.
Register the controlled item
Establish the scope of materials supplied by builders, capture the required records and assign the accountable team.
Link custody and supporting evidence
Coordinate property owners, receipt condition, with linked evidence and visible outstanding actions.
Review release conditions
Review the relevant conditions and exceptions. Record the authorised outcome and its supporting evidence.
Trace movement and disposition
Confirm the resulting records and handovers. Track remaining obligations, later changes and follow-up actions.
Business workflows
Select a workflow to review the steps, responsibilities, approval and exception handling.
01 · Track materials supplied by builders
Coordinate materials supplied by builders within Trade Contracting Client Free-Issue Material Custody.
Trigger
Materials supplied by builders requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register materials supplied by builders and its operating scope
- Assign the accountable owner and required actions
- Review the relevant evidence and unresolved conditions
- Confirm the accepted outcome and retain its history
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Required information or responsibility is missing, or an operating condition changes.
Outcome
A completed operating record with its linked evidence and remaining obligations.
02 · Track property owners
Coordinate property owners within Trade Contracting Client Free-Issue Material Custody.
Trigger
Property owners requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register property owners and its operating scope
- Assign the accountable owner and required actions
- Review the relevant evidence and unresolved conditions
- Confirm the accepted outcome and retain its history
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Required information or responsibility is missing, or an operating condition changes.
Outcome
A completed operating record with its linked evidence and remaining obligations.
03 · Record receipt condition
Coordinate receipt condition within Trade Contracting Client Free-Issue Material Custody.
Trigger
Receipt condition requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register receipt condition and its operating scope
- Assign the accountable owner and required actions
- Review the relevant evidence and unresolved conditions
- Confirm the accepted outcome and retain its history
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Required information or responsibility is missing, or an operating condition changes.
Outcome
A completed operating record with its linked evidence and remaining obligations.
04 · Assign permitted custody or use
Coordinate permitted custody or use within Trade Contracting Client Free-Issue Material Custody.
Trigger
Permitted custody or use requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register permitted custody or use and its operating scope
- Assign the accountable owner and required actions
- Review the relevant evidence and unresolved conditions
- Confirm the accepted outcome and retain its history
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Required information or responsibility is missing, or an operating condition changes.
Outcome
A completed operating record with its linked evidence and remaining obligations.
05 · Reconcile consumption
Coordinate consumption within Trade Contracting Client Free-Issue Material Custody.
Trigger
Consumption requires a new record, an agreed review or a controlled change.
Responsible role
Commercial reviewer
- Register consumption and its operating scope
- Compare amounts, attribution and accepted conditions
- Route differences to the accountable finance reviewer
- Record authorised adjustments and the accepted position
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Amounts, ownership or allocation evidence do not agree.
Outcome
A reconciled position, approved adjustments and separately owned outstanding items.
06 · Reconcile losses
Coordinate losses within Trade Contracting Client Free-Issue Material Custody.
Trigger
Losses requires a new record, an agreed review or a controlled change.
Responsible role
Commercial reviewer
- Register losses and its operating scope
- Compare amounts, attribution and accepted conditions
- Route differences to the accountable finance reviewer
- Record authorised adjustments and the accepted position
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Amounts, ownership or allocation evidence do not agree.
Outcome
A reconciled position, approved adjustments and separately owned outstanding items.
07 · Reconcile returns
Coordinate returns within Trade Contracting Client Free-Issue Material Custody.
Trigger
Returns requires a new record, an agreed review or a controlled change.
Responsible role
Commercial reviewer
- Register returns and its operating scope
- Compare amounts, attribution and accepted conditions
- Route differences to the accountable finance reviewer
- Record authorised adjustments and the accepted position
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Amounts, ownership or allocation evidence do not agree.
Outcome
A reconciled position, approved adjustments and separately owned outstanding items.
08 · Route disputed balances
Coordinate disputed balances within Trade Contracting Client Free-Issue Material Custody.
Trigger
Disputed balances requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register disputed balances and its operating scope
- Gather the relevant evidence and review options
- Route the case to the delegated decision owner
- Record the outcome, conditions and follow-up obligations
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
The case exceeds delegation, contains a conflict or has disputed evidence.
Outcome
An authorised decision or escalation with accountable resolution actions.
09 · Preserve evidence linking each material allocation
Coordinate evidence linking each material allocation within Trade Contracting Client Free-Issue Material Custody.
Trigger
Evidence linking each material allocation requires a new record, an agreed review or a controlled change.
Responsible role
Commercial reviewer
- Register evidence linking each material allocation and its operating scope
- Compare amounts, attribution and accepted conditions
- Route differences to the accountable finance reviewer
- Record authorised adjustments and the accepted position
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Amounts, ownership or allocation evidence do not agree.
Outcome
A reconciled position, approved adjustments and separately owned outstanding items.
10 · Register the operating requirement
Coordinate operating requirement within Trade Contracting Client Free-Issue Material Custody.
Trigger
Operating requirement requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register operating requirement and its operating scope
- Compare options, dependencies and operating constraints
- Review the selected option with its accountable owners
- Accept the plan and track its delivery conditions
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
An assumption changes, prerequisites are missing or stakeholders cannot accept the proposed commitment.
Outcome
An approved operating plan and owned actions for its accepted conditions.
11 · Resolve operating exceptions
Coordinate operating exceptions within Trade Contracting Client Free-Issue Material Custody.
Trigger
Operating exceptions requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register operating exceptions and its operating scope
- Gather the relevant evidence and review options
- Route the case to the delegated decision owner
- Record the outcome, conditions and follow-up obligations
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
The case exceeds delegation, contains a conflict or has disputed evidence.
Outcome
An authorised decision or escalation with accountable resolution actions.
12 · Verify completion and follow-up
Coordinate completion and follow-up within Trade Contracting Client Free-Issue Material Custody.
Trigger
Completion and follow-up requires a new record, an agreed review or a controlled change.
Responsible role
Commercial reviewer
- Register completion and follow-up and its operating scope
- Collect the linked records and qualified evidence
- Assign the responsible reviewer and record findings
- Accept the outcome or assign corrective follow-up
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.
Outcome
A review finding, its accepted evidence and any accountable corrective actions.
13 · Review controlled operating changes
Coordinate controlled operating changes within Trade Contracting Client Free-Issue Material Custody.
Trigger
Controlled operating changes requires a new record, an agreed review or a controlled change.
Responsible role
Commercial reviewer
- Register controlled operating changes and its operating scope
- Collect the linked records and qualified evidence
- Assign the responsible reviewer and record findings
- Accept the outcome or assign corrective follow-up
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Evidence is incomplete, disputed, expired or outside the reviewer’s authority.
Outcome
A review finding, its accepted evidence and any accountable corrective actions.
14 · Prepare scoped operational reports
Coordinate scoped operational reports within Trade Contracting Client Free-Issue Material Custody.
Trigger
Scoped operational reports requires a new record, an agreed review or a controlled change.
Responsible role
Project coordinator
- Register scoped operational reports and its operating scope
- Assign the accountable owner and required actions
- Review the relevant evidence and unresolved conditions
- Confirm the accepted outcome and retain its history
Approval
Authorised project approver records the decision when the action changes an accepted commitment or requires delegated authority.
Exception handling
Required information or responsibility is missing, or an operating condition changes.
Outcome
A completed operating record with its linked evidence and remaining obligations.
Governance and control
- Role permissions reflect the agreed responsibilities and restricted record access.
- Required information and evidence are checked before the relevant decision or handover.
- Exceptions have a named owner, recorded reason and an authorised resolution.
- Approved changes retain their previous values, accountable decisions and linked evidence.
- Integration mappings, business rules and acceptance criteria are reviewed with the customer.
Operating rules by business workflow
- For materials supplied by builders, the record retains an accountable owner, its supporting evidence and accepted outcome.
- For property owners, the record retains an accountable owner, its supporting evidence and accepted outcome.
- For receipt condition, the record retains an accountable owner, its supporting evidence and accepted outcome.
- For permitted custody or use, the record retains an accountable owner, its supporting evidence and accepted outcome.
- For consumption, adjustments require source evidence, a recorded reason and authorised financial review.
- For losses, adjustments require source evidence, a recorded reason and authorised financial review.
- For returns, adjustments require source evidence, a recorded reason and authorised financial review.
- For disputed balances, a decision retains its authority, reason, supporting evidence and resulting obligations.
- For evidence linking each material allocation, adjustments require source evidence, a recorded reason and authorised financial review.
- For operating requirement, the accepted plan records assumptions, rejected alternatives, dependencies and conditions.
- For operating exceptions, a decision retains its authority, reason, supporting evidence and resulting obligations.
- For completion and follow-up, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
- For controlled operating changes, evidence, reviewer authority and acceptance conditions are visible before a reviewed outcome is accepted.
- For scoped operational reports, the record retains an accountable owner, its supporting evidence and accepted outcome.
Data, interfaces and operating requirements.
Core records
Record fields and linked information
- Record identifier — Stable reference for the operating transaction.
- Project / work package — Business scope used for responsibility and reporting.
- Operating subject — The request, commitment or work item being handled.
- Accountable owner — Named responsibility for the next action.
- Workflow stage — Current position in the agreed business journey.
- Review requirement — Required review and outstanding decision.
- Due or review date — Agreed action window or review trigger.
- Linked evidence — Source records supporting the operating decision.
- Decision authority — The delegated authority relevant to the accepted outcome.
- Accepted outcome — Recorded decision and its business consequences.
- Follow-up obligation — Remaining responsibilities after an accepted action.
- Revision history — Trace of accepted changes and their evidence.
- Materials supplied by builders reference — Link the relevant materials supplied by builders to the operating transaction and its decision evidence.
- Property owners reference — Link the relevant property owners to the operating transaction and its decision evidence.
- Receipt condition reference — Link the relevant receipt condition to the operating transaction and its decision evidence.
- Permitted custody or use reference — Link the relevant permitted custody or use to the operating transaction and its decision evidence.
- Consumption reference — Link the relevant consumption to the operating transaction and its decision evidence.
Systems and interfaces
- Project, commercial and document records
- Approved design, cost or work-package interfaces
- Identity and role-based access services
- Approved document and communication services
Interface scope, data mapping and testing are agreed for each engagement.
Implementation requirements
Confirm the operating boundaries, materials supplied by builders, responsible roles, review authority, record retention, interface mappings and acceptance scenarios.
Confirm the operating boundaries, materials supplied by builders, responsible roles, review authority, record retention, interface mappings and acceptance scenarios.
Mobile and tablet access
Authorised users can review materials supplied by builders, supporting records and assigned actions through mobile and tablet access. The relevant tasks and permissions are agreed for the deployment.
Access approved workflows through the Dalfin mobile app. Device tasks and permissions are confirmed for the deployment.
AI extensions
Core workflows and approval rules are defined with your business owners. Operational AI can be assessed separately against a specific business outcome and review requirements.
AI extensions are scoped around the required data, business outcome and review controls.
Engineered with Genesis.
Structured application engineering
Connect requirements, roles, records, workflows and interfaces through the agreed Genesis engineering process.
Controlled changes
Review dependency impact and validation requirements. Context Memory supports governed changes and accepted application revisions.
Deployment and support
Agree customer cloud or on-premises requirements, device access, implementation acceptance and ongoing engineering support.
Explore the platform
AN EXAMPLE OPERATING SCENARIO
What to validate in a scoped demonstration.
Start with materials supplied by builders and follow the record through link custody and supporting evidence. Introduce a missing item or operating exception, record the authorised resolution and inspect the final handover, evidence and history.
What to review
- A saved end-to-end transaction
- An exception and its authorised resolution
- Different operator, approver and reviewer permissions
- Final records, history and the relevant report
Questions before implementation.
What can we review in a tailored demonstration?
Review a representative traceability record, its workflow stages, accountable roles, an exception and the resulting operational report. Bring the business process and existing system requirements that matter to your organisation.
How is the solution adapted to our organisation?
The operating scope covers your records, role permissions, review authority, business rules and integration boundaries. These requirements are agreed with the responsible business owners.
How does the solution connect with existing systems?
Connection design defines interfaces, data ownership, mapping, authentication and exception handling. The agreed implementation includes validation against the selected systems and workflows.
How are subsequent changes controlled?
The agreed engineering approach covers review of change impact, bounded implementation, validation and accepted revisions. Discuss the relevant Genesis Context Memory and support requirements during solution scoping.
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