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Enterprise operations

Payroll Control & Reconciliation

Coordinate approved employment and time inputs, payroll exceptions, payment authority, statutory outputs and correction records.

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12 workspace menus · 5 role profiles · Connected records

Designed for heads of payroll and financial controllers

Payroll Control & Reconciliation workspace interface preview; illustrative records and figures.
Payroll Control & Reconciliation — operational workspaceInterface preview · Illustrative dataView full interface →

Explore the system interface.

Operational workspace and record review. Select a screen to inspect it in full.

Payroll Control & Reconciliation workspace interface preview; illustrative records and figures.
Payroll Control & Reconciliation — operational workspaceInterface preview · Illustrative dataView full interface →
Payroll Control & Reconciliation record interface preview; illustrative records and figures.
Payroll Control & Reconciliation — record and workflow reviewInterface preview · Illustrative dataView full interface →

Operational dashboards and work queues.

Operational views

Review work, evidence, exceptions and authorised decisions within a defined operating scope.

Business unitPeriodAssigned teamReview state

Dashboard measures

  • Active reconciliation items
    Count of all records in the selected workspace.
  • Review queue
    Records at the third stage of the business workflow.
  • Needs attention
    Records with an assigned review requirement.
  • Final-stage records
    Records in the fourth business workflow stage.

Business workflow and operating scope

Coordinate approved employment and time inputs, payroll exceptions, payment authority, statutory outputs and correction records. A payroll run requires confidence in both its inputs and the decisions that permit payment. The system connects approved employment and time records to reviewed exceptions, authorisation and reconciliation, preserving corrections without losing the history of the original run.

Operational visibility

  • Payroll exception closure rate
  • Open work and pending approvals
  • Pay run status dashboard
  • Completion and exception report
  • Audit history by person and decision

Operations

Operational overview

Review the work position and priority actions.

Input collection

Coordinate input collection with assigned responsibilities, linked records and review history.

Run preparation

Coordinate run preparation with assigned responsibilities, linked records and review history.

Calculation-engine handoff

Coordinate calculation-engine handoff with assigned responsibilities, linked records and review history.

Exception review

Coordinate exception review with assigned responsibilities, linked records and review history.

Payment authorisation

Coordinate payment authorisation with assigned responsibilities, linked records and review history.

Statutory output tracking

Coordinate statutory output tracking with assigned responsibilities, linked records and review history.

Reconciliation and corrections

Coordinate reconciliation and corrections with assigned responsibilities, linked records and review history.

Insights

Reports and saved views

Review the reporting scope and export agreed operational views.

Governance

Approvals and exceptions

Review delegated decisions, exceptions and recorded conditions.

Audit history

Trace accepted changes, decisions and accountable actions.

Access and configuration

Manage the agreed role permissions and configurable operating rules.

The end-to-end business journey.

From intake to authorised completion, with evidence at each decision.

01

Collect approved inputs

Collect approved employment and time inputs.

02

Resolve run exceptions

Validate payroll calculations and exceptions.

03

Authorise outputs

Authorise payment and statutory outputs.

04

Reconcile and correct

Reconcile the completed run and manage corrections.

Governance and control

  • Role-based access must restrict personal and sensitive records.
  • Pay rules, allowances and approval criteria must be configurable and versioned.
  • Material exceptions require a named approver and recorded rationale.
  • Pay run, payment and statutory lodgement deadlines must generate alerts before they fall due.
  • Completed outcomes cannot be altered without an auditable correction path.

Accountable roles

Payroll officer
Time or employment approver
Payroll reviewer
Payment authoriser
Financial controller

Permissions are configured and tested for the agreed responsibilities.

Data, interfaces and operating requirements.

Core records

PersonRoleTime / employment inputPay rulePay calculationApprovalPayment / statutory outputActivity history

Systems and interfaces

  • Employment and approved time records
  • Validated payroll calculation engines
  • Banking and statutory reporting interfaces

Interface scope, data mapping and testing are agreed for each engagement.

Implementation requirements
Approved payroll calculation engines, local statutory rules, banking formats and reporting interfaces.

Mobile and tablet access

Review assigned input or exception approvals in a controlled responsive view. Payroll calculations require approved jurisdiction-specific configuration.

Access approved workflows through the Dalfin mobile app. Device tasks and permissions are confirmed for the deployment.

Apple App Store ↗Google Play ↗

AI extensions

Core workflows and approval rules are defined with your business owners. Operational AI can be assessed separately against a specific business outcome and review requirements.

AI extensions are scoped around the required data, business outcome and review controls.

Engineered with Genesis.

Structured application engineering

Connect requirements, roles, records, workflows and interfaces through the agreed Genesis engineering process.

Controlled changes

Review dependency impact and validation requirements. Context Memory supports governed changes and accepted application revisions.

Deployment and support

Agree customer cloud or on-premises requirements, device access, implementation acceptance and ongoing engineering support.

An example operating scenario

See the process, its exception and the evidence.

A payroll run contains an unapproved time input. The responsible owner corrects it, payroll exceptions are reviewed and payment is authorised using the approved calculation engine. Reconciliation detects a correction that is processed with the original run history intact.

What to review

  • A saved end-to-end transaction
  • An exception and its authorised resolution
  • Different operator, approver and reviewer permissions
  • Final records, history and the relevant report
Discuss this solution

Questions before implementation.

How is this system adapted to our organisation?

Roles, approval authority, business rules, records and reporting are configured around your operating model. Scope definition connects the required business outcome to workflows, interfaces and acceptance criteria.

How are approvals and responsibilities defined?

Operators, reviewers and authorised decision makers have defined responsibilities. Approval limits, exception handling and access permissions are agreed with your business owners and tested against the selected workflows.

Can it connect with our existing systems?

Interface requirements cover your existing business systems, data ownership, mapping and authentication. Connection design and testing form part of the agreed implementation scope.

What will we review in a solution walkthrough?

Start with a relevant business transaction, then review its approvals, an exception, role permissions and final records. Discuss the integrations, reporting and operating requirements that matter to your organisation.