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Enterprise operations

Board Governance & Decisions

Administer sponsored papers, controlled review access, conflicts, approved agendas, resolutions, voting and delegated actions.

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12 workspace menus · 5 role profiles · Connected records

Designed for company secretaries and board committee chairs

Board Governance & Decisions workspace interface preview; illustrative records and figures.
Board Governance & Decisions — operational workspaceInterface preview · Illustrative dataView full interface →

Explore the system interface.

Operational workspace and record review. Select a screen to inspect it in full.

Board Governance & Decisions workspace interface preview; illustrative records and figures.
Board Governance & Decisions — operational workspaceInterface preview · Illustrative dataView full interface →
Board Governance & Decisions record interface preview; illustrative records and figures.
Board Governance & Decisions — record and workflow reviewInterface preview · Illustrative dataView full interface →

Operational dashboards and work queues.

Operational views

Review work, evidence, exceptions and authorised decisions within a defined operating scope.

Business unitPeriodAssigned teamReview state

Dashboard measures

  • Active operational records
    Count of all records in the selected workspace.
  • Review queue
    Records at the third stage of the business workflow.
  • Needs attention
    Records with an assigned review requirement.
  • Final-stage records
    Records in the fourth business workflow stage.

Business workflow and operating scope

Administer sponsored papers, controlled review access, conflicts, approved agendas, resolutions, voting and delegated actions. A board decision needs more context than a meeting minute alone. The system connects the paper, responsible sponsor, review access and declared conflicts to the authorised resolution, then follows delegated actions without losing the governance record.

Operational visibility

  • Board action completion rate
  • Records requiring review
  • Version and approval status
  • Evidence completeness
  • Access / retention audit

Operations

Operational overview

Review the work position and priority actions.

Sponsored meeting business

Coordinate sponsored meeting business with assigned responsibilities, linked records and review history.

Paper access controls

Coordinate paper access controls with assigned responsibilities, linked records and review history.

Conflict declarations

Coordinate conflict declarations with assigned responsibilities, linked records and review history.

Agenda approval

Coordinate agenda approval with assigned responsibilities, linked records and review history.

Resolution and voting records

Coordinate resolution and voting records with assigned responsibilities, linked records and review history.

Delegated actions

Coordinate delegated actions with assigned responsibilities, linked records and review history.

Governance history

Coordinate governance history with assigned responsibilities, linked records and review history.

Insights

Reports and saved views

Review the reporting scope and export agreed operational views.

Governance

Approvals and exceptions

Review delegated decisions, exceptions and recorded conditions.

Audit history

Trace accepted changes, decisions and accountable actions.

Access and configuration

Manage the agreed role permissions and configurable operating rules.

The end-to-end business journey.

From intake to authorised completion, with evidence at each decision.

01

Prepare sponsored business

Prepare meeting business with responsible sponsors and papers.

02

Control agenda and access

Manage review access, conflicts and agenda approvals.

03

Record authorised decisions

Record authorised resolutions, voting and delegated actions.

04

Track delegated actions

Track completion and preserve the governance record.

Governance and control

  • Approved records must be version-controlled and immutable except through controlled supersession.
  • Access must follow classification and role permissions.
  • Required evidence must be traceable to source, owner and date.
  • Retention and disposal actions require policy-based controls.
  • Critical changes require review, approval and preserved history.

Accountable roles

Company secretary
Paper sponsor
Board or committee member
Chair
Delegated action owner

Permissions are configured and tested for the agreed responsibilities.

Data, interfaces and operating requirements.

Core records

Record / documentVersionOwnerClassificationEvidenceReviewApprovalRetention event

Systems and interfaces

  • Secure document repositories
  • Approved meeting records
  • Authorised signing arrangements

Interface scope, data mapping and testing are agreed for each engagement.

Implementation requirements
Core application; constitutional rules, voting procedures, secure document access and authorised signing arrangements.

Mobile and tablet access

Provide permitted paper review and action updates through controlled tablet or mobile views.

Access approved workflows through the Dalfin mobile app. Device tasks and permissions are confirmed for the deployment.

Apple App Store ↗Google Play ↗

AI extensions

Draft action summaries from approved records for secretary confirmation.

AI extensions are scoped around the required data, business outcome and review controls.

Engineered with Genesis.

Structured application engineering

Connect requirements, roles, records, workflows and interfaces through the agreed Genesis engineering process.

Controlled changes

Review dependency impact and validation requirements. Context Memory supports governed changes and accepted application revisions.

Deployment and support

Agree customer cloud or on-premises requirements, device access, implementation acceptance and ongoing engineering support.

An example operating scenario

See the process, its exception and the evidence.

A committee paper is submitted with a declared conflict. The secretary applies the approved review access and agenda decision, the authorised resolution is recorded and a delegated action is assigned. Closure preserves the paper, decision and completion evidence.

What to review

  • A saved end-to-end transaction
  • An exception and its authorised resolution
  • Different operator, approver and reviewer permissions
  • Final records, history and the relevant report
Discuss this solution

Questions before implementation.

How is this system adapted to our organisation?

Roles, approval authority, business rules, records and reporting are configured around your operating model. Scope definition connects the required business outcome to workflows, interfaces and acceptance criteria.

How are approvals and responsibilities defined?

Operators, reviewers and authorised decision makers have defined responsibilities. Approval limits, exception handling and access permissions are agreed with your business owners and tested against the selected workflows.

Can it connect with our existing systems?

Interface requirements cover your existing business systems, data ownership, mapping and authentication. Connection design and testing form part of the agreed implementation scope.

What will we review in a solution walkthrough?

Start with a relevant business transaction, then review its approvals, an exception, role permissions and final records. Discuss the integrations, reporting and operating requirements that matter to your organisation.